English conversation: At the hotel Here is a list of useful words you can use for conversation between hotel receptionist and customer examples: on how to book a room in a hotel, to check in To download and print this free English phrases list, click here. Feel free to leave a comment if.
Hotel manager noun: person in charge at the hotel: I'll let you make your complaint to the hotel manager. Housekeeping, maid noun: staff members that clean the rooms and linen: Put a sign on the door if you want housekeeping to come in and change the sheets on the bed. Ice machine noun: a machine that automatically makes ice that guests can use.
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Imagine yourself going on vacation in some faraway land.

You get off the plane at the airport and find your way to a hotel.

You walk in the door, and who’s the first person to greet and welcome you with a friendly smile?

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Yes, that would be the hotel receptionist, one of the first people you’ll meet when you land in another country or city. This is why a hotel receptionist has such an important job.

The role of a hotel receptionist involves communicating with people from different countries and cultures, who often speak very different languages. So how do you help them and prepare them for a wonderful trip?

Today we’re going to start by looking at why learning English is so important for hotel receptionists.

Later on in the post, I’ll discuss 20 English expressions that all hotel receptionists must know to be able to communicate with every international visitor that walks in the door.

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Why Should Hotel Receptionists Learn English?

Just look at how busy airports are these days and you’ll realize how popular international travel and tourism has become. It’s common for people to simply hop on an airplane and cross the planet for vacation or business, any time of the year.

In fact, according to Statisca.com, the international travel industry has grown from 528 million tourist arrivals in 2005 to 1.19 billion in 2015. It’s expected to hit 1.8 billion by 2030.

Now that’s a lot of international visitors you’ll be welcoming to your city if you’re a hotel receptionist.

And as a receptionist, you need to be able to communicate with all of these travelers. You’ll be checking them in and out of the hotel and answering questions about your local area.

Does that mean you need to speak every language on the planet? Fortunately, no. But you do have to be fluent in English because English is the lingua franca—the common language people all over the world use to communicate with each other.

Learning English is an efficient way to be prepared for any conversation with almost any guest at your hotel. This won’t just make your day-to-day life easier—it’ll also make you more valuable as a hotel employee.

For all you hotel receptionists, here are the most commonly used expressions you’ll need to communicate with your international guests.

Welcoming Guests

As a hotel receptionist, your job isn’t only to greet guests but also to make them feel welcome. A friendly smile and a warm greeting make a great start.

Hello, welcome to [name of your hotel].

Here’s a standard greeting you could use. Instead of a simple hello, you could also say good morning, good afternoon or good evening depending on the time of day the guest walks in.

How can I help you today?

You can ask your guest this simple question at the beginning of their visit, or at any time during their stay.

For a guest who’s new to your city, knowing that you’re there and ready to help will make them feel right at home.

Taking Reservations

Most guests make their reservations online. However, if they’re unable or unwilling to do that, they may make their reservations by phone. If that’s the case, here are some standard questions you might ask:

What’s the date of your arrival?

Ask your guest when they’re planning to arrive and check into the hotel.

When are you planning to check out?

English Conversation Practice Pdf

You’ll also need to ask when they’re planning to leave or check out of the hotel.

How many people is this reservation for?

You’ll need to know the size of the group or number of people to reserve rooms for.

What type of room would you prefer?

Some guests may have a preference for a certain type of room. Ask if they’d like a room for one person (single) or two people (double).

Some hotels offer different types of rooms for guests who don’t smoke (non-smoking rooms) and rooms with views (for example, ocean view/sea view, mountain view or lake view).

Checking Guests In

Do you have a reservation?

This is one of the first things you will ask a guest when they walk up to the reception desk. Not all guests have reservations. Some simply walk in and ask for a room.

What name is the reservation under?

If the guest has a reservation, find out the name of the person it’s under (associated with). That way you can pull up their information on your computer screen.

Could I have your ID and credit card, please?

When checking in, hotels usually require the credit card of the guest and some form of identification (ID) like their passport or driver’s license.

Using the modal verb could will make you sound more polite and professional.

Your room is on the [number] floor, room number [number].

Tell the guest which room they’ve been assigned (given). For instance, you might say:

Your room is on the 9th floor, room number 925.

Breakfast is served from [time] to [time] every morning at/in [location/room].

Many hotels provide a free breakfast to guests every morning as part of their stay. If this is the case at your hotel, inform your guest about the time and place where they can enjoy the breakfast.

So you might say:

Breakfast is served from 6 to 9 a.m. every morning in the dining area.

Is there anything else I can help you with?

This is a customer-friendly question you could ask after assisting a guest. In case they need more information or assistance, let them know that you’re always there to help. This is a good question to keep in mind.

Enjoy your stay.

Be sure to wish your guest a pleasant stay after you check them in.

Giving Information, Offering Assistance and Handling Complaints

A big part of your job as a hotel receptionist is to make guests feel at home and well taken care of during their stay. You’re the person guests come to for information, assistance and yes, even complaints.

English For Hotel Staff Pdf

We have [scheduled services] that run to/from [location]. You’ll find [information] in/at/by [location].

Hotels often offer arranged transportation services like buses and tours that guests can use freely to travel to locations like the airport, local tourist attractions and shopping areas. These two statements are useful for informing your guests about these services. Feel free to adapt them to suit different situations:

We have a shuttle bus service that runs to the airport from here. You’ll find the shuttle schedule by the front door.

We have city tours that run between here, Disneyland and Universal Studios. You’ll find brochures of all our city tours to the left of this lobby.

To get to [location], just…

Guests often ask for directions on how to get to a certain location either within the hotel or outside. This statement can easily be adapted to suit different situations.

To get to the gym, just go down this hallway and turn left. It’s the second door on your right.

Hotel English Conversation Pdf